ACHIEVEMENTS AND INITIATIVES OF DEPARTMENT
Achievements of Department
Digitization of Land Records
Digitization of Land Records of HAL was rigorously pursued.  Programming for indexing, capturing data, addition of new records and linking soft copies of land records was developed in-house and scanning of documents was outsourced.  Around 9043 pages of records of HAL Estate which contains Gazette notifications, award copies, RTCs, handing/taking over certificates and village maps have been digitized.
Hospital Management System
Vigilance had come across several cases of submission of false claims for reimbursement on purchase of medicines (NIS/NIP) by the employees.  It was felt that a reputed pharmacylocated inside HAL Hospital complex would enable patients get medicines without any difficulty.  It would also curb scope for malpractices of false claims by the employees.  Recommendations made by Vigilance Dept has been agreed by the Management and in-house pharmacy (Apollo Pharmacy) was established in HAL Medical & Health Unit, Bangalore.
Reforms in Delegation of Powers
Need for a smooth and efficient supply chain management which will be the backbone of an organization’s growth cannot be overemphasized.  Vigilance Department has taken initiative to look into various aspects of “Supply Chain Management” system in HAL.  Abrain storming session was conducted wherein the executives from Finance, IMM, Works and Outsourcing Departments have participated and shared their domain experience and recommendations for improving Supply Chain Management in HAL were submitted to the Management.  The Management Committee has concurred with many of the recommendations made in the report and 16 amendments to HAL Purchase Manual have been effected.
Video Tutorial
TEJAS TALK, a Video Tutorial,was introduced to spread awareness among the HAL employees. Each video of 10-15 minutes duration contains crisp and relevant information on a particular subject. It will be used by VOs while conducting relevant sessions. Till now videoson following subjects have been released:
 
  • Complaint Handling Policy;
  • Vigilance Angle;
  • RTI;
  • Irregularities in Public Procurement.
Online Action Plan
As per the plan drawn centrally, Divisions are carrying out routine/surprise checks in the respective Divisions.  Need to submit / process the reports online, on these checks was felt, which will enable Vigilance functionaries to process the reports and to take decisions on further course of action without loss of time.  Now, the reports are being submitted through OLIV, an online process.  Being paperless, this initiative is also eco-friendly.
Integrity Pledge
Central Vigilance Commission has framed “Integrity Pledge” with a directive that all employees of the organizations should take the pledge online.  It was also desired that the organizations should take initiative for public outreach in this regard.  Vigilance Department in HAL has put in earnest efforts in this regard.  As a result, 26476 (91.04%)Employees and 7220 general public have taken Integrity Pledge.
Structured Meeting with Management
Structured Meeting with Management (At Division/Complex/CO level) are conducted to monitor progress of the pending disciplinary cases.  Introduction of new reporting system, i.e., Four-Part Report has been instrumental in identifying the stages at which the delays occur in processing the cases and to take necessary follow-up action with the concerned authorities to expedite the action.  This initiative has brought down the time taken considerably in concluding Vigilance cases.
OLIV- On-Line Vigilance Clearance
HAL has manpower of about 32000 and on an average 18000 vigilance clearances are issued in a year.  In order to reduce the processing time On-Line Vigilance Clearance (OLIV) was initiated as part of leveraging of technology.  Processing of Vigilance Clearance mandated for various purposes are being done online.  The new system ensures transparency, accuracy, minimum time for processing and provides real time information online.  It is also eco-friendly.
Online Compliant Handling System
HAL Vigilance department has online compliant handling system which has cut down delays in processing and concluding the cases and also in taking timely preventive action wherever required
 
Systems Improvement
System studies were carried out across divisions of HAL in the areas of  Time lag in placement of purchase orders, Acceptance of materials, Payment to vendors, Material issued to outsourcing vendors, idling, delay installation and commission of machines, CSR works, Labour contracts.  Points requiring systemic correction as noted during system studies and investigations were brought to the notice of the Management for suitable intervention. Total 19 circulars issued by management towards systems improvement. Some of them are:
 
  • Guidelines on Finalization of Receiving Reports (RR) and Payments to vendors;
  • Guidelines for Real Time Gross Settlement (RTGS), Bank reconciliation etc.;
  • Streamlining procedures for Material issued to Sub-contractors, rejection w.r.t. Outsourcing vendor including Material Gate pass system;
  • Land Management Policy;
  • Guidelines w.r.t. Procedures for Procurement of stationery and miscellaneous items through Petty purchases / Limited Tendering;
  • Procedures for check on Grants to Welfare by way of Audit, Proper rules for expenditure etc.;
  • Circular to take up reduction of tax@4% for the diesel used in Captive Power Generation;
  • Disciplinary Proceedings - Timely action for disciplinary proceedings;
  • Streamlining procedures for making timely payment and other related matters wrt NEFT/ RTGS payments;
  • Guidelines for estimation, tendering, execution of works as a result of study in case of a civil contract;
  • Financial co-ordination - Proposals for Civil Works;
  • Dependents of Employees carrying out allied works for HAL;
  • Instructions for Engagement of Contract Labour;
  • Guidelines on Appointment of Enquiry Officer;
  • Delay in Installation and Commissioning of Machine;
  • Guidelines on Tender Evaluation.